Position: Logistics Assistant

Location: Based in Mandalay

Duration: 1 year and possible extension

Report to: Logistics Officer

Application deadline: 1 November 2026

Terre des hommes (Tdh) :

The Terre des hommes Foundation (Tdh), with headquarters in Lausanne and an office in Zurich, is the leading Swiss child rights organisation with more than 2000 employees worldwide. We stand together with children to uphold their rights, protect their lives and improve their well-being. We achieve this through innovative programmes focused on health, migration and access to justice, specially designed to have a positive and sustainable impact.

For more detailed information, please visit our website at: 

https://www.tdh.org/en and https://www.tdh.org/en/digital-library/documents/two-pager-myanmar

Overview:

The Logistics Assistant supports the efficient and compliant implementation of Tdh-L’s logistics operations, primarily based in Mandalay. Reporting to the Logistics Officer, and providing support to the Coordination Office when required, the role contributes to the effective delivery of logistics services across key functional areas, including procurement, warehouse and stock management, fleet and transportation coordination, asset management, and administrative compliance.

The Logistics Assistant plays an important role in ensuring that logistics processes are carried out in accordance with organizational policies and procedures, while providing timely operational support to program activities. The position requires strong organizational skills, attention to detail, the ability to manage multiple tasks, and a proactive approach to supporting day-to-day logistics operations.

Key responsibilities:

Procurement & Supply Chain

• Collect quotations from suppliers as requested and prepare supporting documents.

• Assist in preparing purchase requests, bid comparisons, and purchase orders.

• Support supplier follow-up for timely delivery of goods and services.

• Maintain organized procurement files in both hard copy and digital formats.

• Update procurement tracking sheets regularly.

Stock & Warehouse Management

• Support the reception, inspection, and storage of goods and supplies.

• Maintain accurate stock cards and tracking database under the supervision of the Logistics Officer.

• Assist in conducting regular stock counts and reporting any discrepancies.

• Keep warehouse clean, organized, and properly labeled.

• Ensure safe handling and rotation of items.

Fleet & Transportation

• Support vehicle movement planning and prepare daily trip requests.

• Ensure drivers fill in logbooks and fuel records accurately.

• Assist in monitoring vehicle fuel consumption and maintenance schedules.

• Support arrangements for staff and goods transportation.

Asset & Equipment Management

• Assist in labeling and updating the asset register for new acquisitions.

• Support periodic physical verification of assets and equipment.

• Report damage or loss of equipment immediately to the Logistics Officer.

• Provide basic support in IT/office equipment usage and troubleshooting.

Administrative & Financial Compliance

• Support verification of invoices, receipts, and other supplier documentation.

• Assist in maintaining proper filing of logistics and administrative records.

• Provide supporting documents to Finance for timely payment processing.

• Support office supply management and small administrative purchases.

Cross-Functional Logistics Coordination

• Provide logistics support to program staff for activities and field trips.

• Ensure timely submission of logistics updates to the Logistics Officer.

• Participate in weekly team meetings and share progress on assigned tasks.

• Support internal/external audit preparation by providing documentation.

Values

• In his/her professional activities, adhere to the values of Tdh: commitment, ambition, respect, and courage.

Child Safeguarding Policy and Operational Risk Management

• Comply with the Global Code of Conduct and Child Safeguarding Policy of Tdh.

• Report any observed breaches of this policy during professional activities, including proven or suspected offenses and preventive breaches.

• Commit to other Risk Management Policies, including the Safety and Security Plan, Anti-Fraud Policy, and Whistleblowing Policy.

• Ensure the best possible implementation of Terre des hommes-Lausanne risk management policies in Myanmar.

• Inform the line supervisor and focal persons and address any cases, allegations, or potential transgressions of Tdh Risk Management Policies.

Emergency Support

• Provide logistics and transport support during emergency interventions.

• Assist in the rapid mobilization of supplies, equipment, and staff.

• Adapt to changing priorities with flexibility and professionalism.

Other

• Identify opportunities for cost-saving and environmentally sustainable logistics practices.

• Recommend improvements to logistics systems and workflows to enhance efficiency and accountability.

• Perform any other related tasks as assigned by the direct supervisor, line manager, or Country Director.
  

Qualifications & Experience:

Education:

• Any university degree or equivalent degree or related educational background in logistics and supply chain.

• At least two years of experience in the NGOs/INGOs sector related to administration, logistics, and procurement functions.

• Strong knowledge of procurement, warehouse, and fleet management.

• Proficiency in MS Office (Excel, Word, Outlook).

• Good organizational and record-keeping skills.

• Ability to communicate effectively and follow instructions. related to TDH-L’s risk and safeguarding policies.

• Myanmar: Fluent (oral and written)

• English: Good working knowledge (oral and written) – able to communicate, report, and correspond professionally.

Key Competencies:

• Strong organizational and record-keeping skills.

• Attention to detail and accuracy in logistics documentation.

• Ability to follow established policies, procedures, and compliance requirements.

• Good communication and coordination skills.

• Ability to prioritize tasks and meet deadlines in a dynamic operational environment.

• Proficiency in basic computer applications and logistics-related documentation.

**The full Job Description will be shared with shortlisted candidates.**

Tdh General Code of Conduct and Ethical Policies:

• Commits to promoting and complying with the Global Code of Conduct, systematically reporting any violations of the Code through Tdh's formal reporting mechanisms and dealing with any violations of procedures and processes appropriately.

• Raises awareness of the Foundation of the risks of policy non-compliance, violence and abuse, and related rights, towards children, community members and our own employees.

• Undertakes to comply with key ethical policies and guidelines, including the Safeguarding Policy, the Anti-Fraud and Corruption Policy, the Conflict-of-Interest Policy and other policies related to the prevention of terrorist financing and criminal activities, as well as workplace behavior.

• Commits to putting values and principles into practice through exemplary behavior, in full compliance with the Code of Conduct, and always respecting established procedures and processes.

• Commits to developing a compliant and enlightened management culture within the organization and in our work with children and the communities in which we operate.

Tdh-L is an equal opportunities employer. Employees are recruited regardless of their race, ethnicity, religion, or gender. Women, LGBTQI and People with disability are also encouraged to apply.

Procedure:

How to Apply and Submission of Expression of Interest: Please send: (1) a cover letter indicating your motivation AND salary expectation: (2) a current resume (CV) with contact information of three professional references (your two former work supervisors and one of HR Manager) to Human Resources Department.

Only shortlisted candidates will be contacted.

References :

Please note that all job offers will be subject to satisfactory references and checks (criminal record and anti-terrorism funding check). Terre des hommes will ask the Human Resources of previous organisations to provide references on any findings of sexual exploitation, sexual abuse and/or sexual harassment as well as fraud and corruption, during employment, or incidents under investigation at the time the candidate left employment.