Position: HR Officer

Location: Mandalay, Myanmar

Duration : 3 months and possible extension

Report to: Field Coordinator

Application deadline: 26 October 2026

Terre des hommes (Tdh) :

The Terre des hommes Foundation (Tdh), with headquarters in Lausanne and an office in Zurich, is the leading Swiss child rights organisation with more than 2000 employees worldwide. We stand together with children to uphold their rights, protect their lives and improve their well-being. We achieve this through innovative programmes focused on health, migration and access to justice, specially designed to have a positive and sustainable impact.

For more detailed information, please visit our website at: https://www.tdh-myanmar.org

Job Overview

Under the supervision of the Field Coordinator, the HR Officer is responsible for the day-to-day office and human resources management and administration in accordance with the Tdh-L mandate, policies and procedures and donor compliance.

She/he will work closely with the Program, Finance, and Logistics teams to provide human resources function support effectively and efficiently to the field office on a regular basis.

Key Responsibilities:

Strategy and Policy

• Organize and participate in strategic planning discussions about the development and implementation of Administration and HR Functioning.

• Ensure to follow up and monitor Admin and HR policies and procedures are practiced in field office.

Personal Management / Team Management

• Support and manage his/her team to effectively undertake the responsibilities and ensure collaboration and cooperation among team members.

• Report and update the staff’s performance under his/her direct responsibility on a regular basis and pass on evaluations and recommendations to Field Coordinator in timely manner.

Skills Development

• Collaborate in identifying training requirements and development of training plan for his/her team and support for continuous learning to improve knowledge and skills.

Human Resources

• Support the development and implementation of HR initiatives and systems.

• Promote equality, health and safety of all employees and ensure staff strictly follow organization policies, procedures and regulations.

• Prepare job descriptions, job advertisements and recruitment processes such as contacting prospective candidates, invite candidates for interview, arrange interview, interview summary notes, referee check and regret letter for all positions according to Tdh-L procedure.

• Arrange induction schedule for new staff, provide necessary induction documents and given HR induction.

• Prepare all employment contracts, staff list and organization charts are up-to-dated, accurate and complete in recruitment process.

• Collect and follow up staff personnel files from the field (contract, job description, benefit and personal documents) and keep all national staff personal files up to date (electronic and hard) for all Mandalay suboffice.

• Maintain and update the staff database, recruitment status, resigned tracker in monthly basis and update the Tdh-L staffs contact list on a monthly basis and circulate as necessary.

• Organize and provide Exit Form, Debriefing Form to the resigning staff and ensure the documents of separation process (Resignation letter, ID Card, etc.) are fulfilled and kept in the respective files.

• Prepare, follow up and maintain attendance sheets and time sheets of staff and arrangement of monthly report for salary preparation.

• Prepare personal folder, and collects all information required from staffs. (ID card, photos, visiting card and identification information, reference etc.) and prepare emergency contact list and updated as necessary.

• Prepare monthly leave record, leave balance, checking attendant sheet and time sheet report send to Yangon Offices and filed offices and circulate to staff.

• Assist in performance management processes and support the management of disciplinary and grievance issues.

• Assist HR Manager in planning and preparation of staff training and development.

• Any other tasks assigned by Line supervisor.

Values

• In his/her professional activities, adhere to the values of Tdh: commitment, ambition, respect and courage.

Child Safeguarding Policy and Operational Risk Management

• Comply with the Child Safeguarding Policy.

• Report any breach observed in the framework of this policy during his/her professional activities both as regards the proven or suspected offence and a preventive breach.

• To commit to other Risk Management Policies including Safety and Security Plan, and Anti- Fraud and Whistle blowing policy.

• To commit to ensure the best implementation possible of the Terre des hommes-Lausanne risk management policies in Myanmar.

• To commit to inform CD and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.

Others

• Undertake such additional tasks as may be required, especially when urgent action is required to respond to emergencies or to requests from HQ, Regional, Country Delegate or Programme teams.

• As required work closely with other Tdh staff to support the successful implementation of programme activities.

• Respect and implement this job description which may be amended by consent of Country Director in order to reflect and correspond to future changes and developments in the Tdh-L country programme.

• Where necessary and approved by Field Coordinator and HR Manager, to deputise in his or her absence.

Qualifications and Experience

• Any University degree or equivalent degree or related other education.

• At least 3 years of experience, preferred in INGO/NGO sector related with Human Resources.

• Good Computer skill, MS Office, EXCEL, Internet/Email.

• Team spirit and good service attitude.

• Ability to work independently and productively.

• Excellent interpersonal and communication skills, good coordinator able to work in challenging circumstances.

• Willingness to travel regularly to the project areas.

• Proficient spoken Burmese with excellent oral and written skills in English.

Tdh General Code of Conduct and Ethical Policies :

• Commits to promoting and complying with the Global Code of Conduct, systematically reporting any violations of the Code through Tdh's formal reporting mechanisms and dealing with any violations of procedures and processes appropriately.

• Raises awareness of the Foundation of the risks of policy non-compliance, violence and abuse, and related rights, towards children, community members and our own employees.

• Undertakes to comply with key ethical policies and guidelines, including the Safeguarding Policy, the Anti-Fraud and Corruption Policy, the Conflict-of-Interest Policy and other policies related to the prevention of terrorist financing and criminal activities, as well as workplace behavior.

• Commits to putting values and principles into practice through exemplary behavior, in full compliance with the Code of Conduct, and always respecting established procedures and processes.

• Commits to developing a compliant and enlightened management culture within the organization and in our work with children and the communities in which we operate.

Tdh-L is an equal opportunities employer. Employees are recruited regardless of their race, ethnicity, religion, or gender. Women, LGBTQI and People with disability are also encouraged to apply.

References:

Please note that all job offers will be subject to satisfactory references and checks (criminal record and anti-terrorism funding check). Terre des hommes will ask the Human Resources of previous organisations to provide references on any findings of sexual exploitation, sexual abuse and/or sexual harassment as well as fraud and corruption, during employment, or incidents under investigation at the time the candidate left employment.