Job title:  Data Entry Clerk

Vacancy Number: Tdh-012-2026

Duty station: Nangarhar

City: Nangarhar

Duration: Six Months ( with a three-month probation period)

Gender: Male/Female

Salary Range: As per Tdh salary scale

Closing date: 17/02/2026

No. of Jobs: ONE

Context

According to the Afghanistan Humanitarian Needs and Response Plan released by OCHA for 2026, an estimated 21.9 million people—45 per cent of Afghanistan’s population—will require humanitarian assistance. This level of need remains among the highest globally in a non-conflict setting. Humanitarian conditions continue to be driven by deep structural vulnerability, worsening food insecurity, and recurrent shocks, including climate-driven drought, large-scale returnee inflows, frequent earthquakes and floods, multiple disease outbreaks, and severe protection risks, especially for women and girls.

Mission

Terre des hommes, founded in 1960, is an independent, neutral, and impartial Swiss organisation committed to bringing meaningful and lasting change to the lives of children and youth, especially to those most exposed to risks. We strive to improve their well-being and ensure the effective application of their rights as defined by the Convention on the Rights of the Child and other relevant human rights instruments. To make a difference, we focus on the areas of maternal and child health, children and youth migration, and access to justice. We aim to empower children and youth through active participation. We advocate for the respect of children’s rights, supporting them in voicing their needs and interests. We work in fragile and conflict settings, as well as in stable environments.

Tdh has been providing humanitarian assistance in Afghanistan for over 30 years, since 1995, and currently manages multiple projects in Kabul, Nangarhar, Kunar, and Balkh with an outlook for geographic expansion. Our interventions incorporated a multi-sectoral programme of protection, health, nutrition, food security, and livelihood, while maintaining the cross-cutting themes of child protection and WASH. Tdh’s programming approach maintains agility and flexibility to enable it to mobilise a response to emergencies that occur in this dynamic operating environment, including natural disasters and waves of displacement. The Country office is located in Kabul, supported by a coordination office in Jalalabad and several project offices in other provinces.

Tdh programming is context sensitive and guided by humanitarian principles and ‘do no harm’. All staff and beneficiaries are sensitised on the prevention of sexual exploitation and abuse (PSEA) and safeguarding.

Job Summary :

The Data Entry Clerk, under the direct supervision of the Sr. MEAL Assistant, is responsible for accurate and timely entry, organization, and verification of data received from health facilities and project locations. The role includes maintaining proper filing systems, cross-checking documents for completeness, and entering project information into approved database systems. The Data Entry Clerk also prepares reports in standardized formats and supports the development of action plans to ensure data accuracy, consistency, and adherence to project deadlines.

Key Responsibilities

Ensure accurate, timely, and confidential data management, including data entry in Kobo/Excel, updating beneficiary records, and supporting reporting requirements.

Support MEAL processes and field activities, including assessments, surveys, PDM, CFRM awareness, monitoring of distributions, and verification of beneficiary information.

Facilitate coordination and communication, contribute to planning and team meetings, assist in workshops, and perform additional tasks assigned to ensure effective project implementation.

Main responsibilities:

• Accurately enter project-related data (e.g., questionnaires, attendance lists, follow-up forms) into Kobo or Excel databases.

• Ensure timely and consistent data entry of information provided by Health Facilities staff, project staff.

• Maintain data integrity and confidentiality of all beneficiary information in coordination with the line manager and relevant staff.

• Collaborate with the MEAL team in the area and Kabul for technical and thematic support as needed.

• Record and update beneficiary data for all project locations.

• Support the team in preparing the Monthly report to the cluster, donor, and internal reporting.

• Prepare and share weekly and monthly activity plans and reports with the line manager to ensure effective coordination.

• Participate in conducting the Need assessment, baseline, and endline survey.

• Participate in conducting the satisfaction survey when needed.

• Monitor and verify beneficiary information and beneficiary vulnerability, distributions, and conduct Post-Distribution Monitoring (PDM) activities.

• Support the Complaint and Feedback Response Mechanism (CFRM) awareness during field visits and distribution events.

• Assist in organizing and following up on project review and learning workshops as required.

• Participate in team meetings and contribute to the planning and scheduling of activities.

• Facilitate effective communication and information sharing within the team and delegation.

• Conduct field visits when necessary, with prior approval from the line manager.

• Perform any other duties assigned by the supervisor to support project implementation.
  
  **The full Job Description will be shared with shortlisted candidates.**
  
  Requirement:
  

Education :

University Degree, preferably in computer science or statistics related field.

Experience :

One year of experience in a similar position, Data entry

Skills & Competencies:

• Data Management & Technical Skills
  Demonstrated accuracy in data entry with strong attention to detail; proficient in MS Excel, Word, Kobo Toolbox, and other data‑management platforms used for project databases.

• MEAL Knowledge & Analytical Ability
  Understanding of MEAL processes, including PDM, baseline, endline, and satisfaction surveys; ability to verify, validate, and manage beneficiary information and identify data gaps or inconsistencies.

• Reporting & Documentation
  Ability to support the preparation of monthly cluster, donor, and internal reports; skilled in maintaining organized and updated records across multiple project locations.

• Communication & Community Engagement
  Strong communication skills in local languages and the ability to engage respectfully with communities; capable of supporting CFRM awareness and assisting field teams during monitoring activities.

• Teamwork & Coordination
  Collaborative and positive attitude with the ability to support planning, scheduling, and effective information sharing within the team and delegation.

• Professional Conduct & Confidentiality
  High level of integrity, responsibility, and professionalism, with strict adherence to data confidentiality and ethical standards when handling beneficiary information.

• Adaptability & Work Ethic
  Detail‑oriented, proactive, and able to work under pressure to meet deadlines; flexible and willing to perform additional duties as required by the supervisor.

Languages:

Good in English both in verbal and written; fluent and highly proficient in local languages.

IT knowledge :

Microsoft Office package

Tdh General Code of Conduct and Ethical Policies :

• Commits to promoting and complying with the Global Code of Conduct, systematically reporting any violations of the Code through Tdh's formal reporting mechanisms and dealing with any violations of procedures and processes appropriately.

• Raises awareness of the Foundation of the risks of policy non-compliance, violence and abuse, and related rights, towards children, community members and our own employees.

• Undertakes to comply with key ethical policies and guidelines, including the Safeguarding Policy, the Anti-Fraud and Corruption Policy, the Conflict-of-Interest Policy and other policies related to the prevention of terrorist financing and criminal activities, as well as workplace behavior.

• Commits to putting values and principles into practice through exemplary behavior, in full compliance with the Code of Conduct, and always respecting established procedures and processes.

• Commits to developing a compliant and enlightened management culture within the organization and in our work with children and the communities in which we operate.

Procedure:

Only complete applications (updated and accurate CV + covering letter) received through Tdh online application platform will be processed. It is essential that all information provided is complete, truthful and verifiable, as any discrepancies may affect your eligibility in the recruitment process.

Additional documents (diplomas, work certificates, etc.) will be requested at a later date. 

Please note that

• Only applications submitted through the online platform will be considered. Applications submitted by email, in person, or through other means will not be accepted.

• Only shortlisted candidates will be contacted for the next stages of the recruitment process.

• Tdh upholds the principles of equal opportunity, diversity, and inclusion, and maintains a zero-tolerance policy toward any harm, abuse, or exploitation of children or vulnerable adults by staff, representatives, or partners.

• Female candidates and persons with disabilities are strongly encouraged to apply. Tdh values the diversity, perspectives and contributions each individual brings to the team. 

References :

Please note that all job offers will be subject to satisfactory references and checks (criminal record and anti-terrorism funding check). Terre des hommes will ask the Human Resources of previous organisations to provide references on any findings of sexual exploitation, sexual abuse and/or sexual harassment as well as fraud and corruption, during employment, or incidents under investigation at the time the candidate left employment.